Councillors are summoned to attend a Meeting of Southminster Parish Council to be held at Southminster Memorial Hall, High Street, Southminster on the 19th October 2026 at 1900 hours
A G E N D A
195/26/27 Short presentation from Joel Charles, Deputy Police, Fire and Crime Commissioner for Essex
196/26/27 Short presentation by Emma and Mo from the Community Liaison Team at Knightswood Day Care Centre (knightswoodcare.co.uk)
197/26/27 Apologies for absence
198/26/27 To receive and approve Minutes of the Parish Meeting held on 21st September 2026
199/26/27 To receive and note any declarations of interest:
To disclose the existence and any nature of any Disclosable Pecuniary Interests. Other Registrable Interests and Non-Registrable Interests relating to items of business on the agenda having regard to paragraph 9 and Appendix B of the Code of Conduct for Members. (Members are reminded that they are also required to disclose any such interests as soon as they become aware should the need arise throughout the meeting.)
200/26/27 Public Session – Opportunity for Members of the Public to speak regarding items on the agenda only. Restricted to 15 minutes across both public sessions.
201/26/27 Planning
Week ending 18th September 2026
26/00580/FUL
Conversion of existing detached garage to form one-bedroom holiday accommodation, including installation of roof lights and associated external alterations, parking & private amenity space.
Land At 8 Hall Road Southminster Essex
(UPRN – 010097330925)
26/00000/ABCDE
PLANNING DECISIONS
Week ending 18th September 2026 – none listed
Week ending 25th September 2026
26/00475/HOUSE Southminster
Addition of one-and-a-half storey rear extension, Single-storey side extension, removal of large, rear box dormer and addition of single rear dormer.
7 Cripplegate Southminster Essex CM0 7DW
(UPRN – 100090566896)
APPROVE
Week ending 2nd October 2026
26/00531/HOUSE Southminster
Garage conversion, new front porch and minor internal changes.
25 Kings Road Southminster Essex CM0 7EJ
(UPRN – 100090567244)
APPROVE
Week ending 9th October 2026 – none listed
FULL COUNCIL
202/26/27 Finance Matters
(a) To note payments made since the last meeting
(b) To receive and approve the budget status at 30th September 2026
(c) To receive and approve the Bank Reconciliations at 30th September 2026
(d) To receive and approve Ear Marked Reserves
To discuss and pass any resolution as necessary.
203/26/27 Supplementary Estimates, Virements, Procurements Exemption and use of reserves.
(a) Supplementary Estimates
(b) Virements
(c) Procurement Exemption
(d) Use of Reserves
To discuss and pass any resolution as necessary.
204/26/27 Annual Governance and Accountability Return 2025/2026
To consider the final external auditor report and decide what, if any, action is required.
205/26/27 Council memberships/affiliations
To review and consider membership/affiliation offers from:
• Essex Association of Local Councils £617.39/National Association of Local Councils £306.76; and
• CouncilWise £500.00pa. Current offer: £250.00 for the second half of the financial year.
206/26/27 Community Hall 2 rent review
To review rent for Community Hall 2 with effect from 1st January 2027, not to be less than that payable in 2026 (£960pm).
207/26/27 King George V Memorial Field trees overhanging football pitch
To consider quotes for the cutting back of trees overhanging the football pitch. Via Southminster United FC, a referee has reported that trees overhanging the pitch are becoming more of an issue. Southminster United FC report that this could impact games if the leagues decide the pitch is unfit for use due to this.
208/26/27 Hedgecutter for Parish Warden use
To review quotes for a hedgecutter for Parish Warden use.
209/26/27 Casual assistance for Parish Warden
To consider casual/ad hoc assistance for the Parish Warden when performing tasks which pose a particular health & safety risk, eg working at height.
210/26/27 Strategic Development Committee update: Cllr Cleary
211/26/27 War Memorial update: Cllr Monks
212/26/27 Remembrance Sunday update: Cllr Monks
213/26/27 Signage at King George V Memorial Field: Cllr Monks
214/26/27 District Cllrs’ Reports: Cllr Fluker, Cllr Pratt
215/26/27 Business by reason of special circumstances considered by the Chairperson to be urgent
216/26/27 Clerk’s Report
217/26/27 Public Session – opportunity for members of public to speak on items of mutual interest
218/26/27 Date of the next meeting: Monday 16th November 2026 at 7pm
219/26/27 Exclusion of Press and Public
To resolve that under Section 100A(4) of The Local Government Act 1972, the press and public should now be excluded from the meeting for the following item on the grounds that it involves the likely disclosure of exempt information relating to the financial or business affairs of any particular person.
220/26/27 Review of Parish Warden and Parish Cleaner hourly rates for 2027
To discuss and pass any resolution as necessary.
221/26/27 Close of Meeting
To close the meeting after considering all matters on the agenda.
195/26/27 Short presentation from Joel Charles, Deputy Police, Fire and Crime Commissioner for Essex
196/26/27 Short presentation by Emma and Mo from the Community Liaison Team at Knightswood Day Care Centre (knightswoodcare.co.uk)
197/26/27 Apologies for absence
198/26/27 To receive and approve Minutes of the Parish Meeting held on 21st September 2026
199/26/27 To receive and note any declarations of interest:
To disclose the existence and any nature of any Disclosable Pecuniary Interests. Other Registrable Interests and Non-Registrable Interests relating to items of business on the agenda having regard to paragraph 9 and Appendix B of the Code of Conduct for Members. (Members are reminded that they are also required to disclose any such interests as soon as they become aware should the need arise throughout the meeting.)
200/26/27 Public Session – Opportunity for Members of the Public to speak regarding items on the agenda only. Restricted to 15 minutes across both public sessions.
201/26/27 Planning
Week ending 18th September 2026
26/00580/FUL
Conversion of existing detached garage to form one-bedroom holiday accommodation, including installation of roof lights and associated external alterations, parking & private amenity space.
Land At 8 Hall Road Southminster Essex
(UPRN – 010097330925)
26/00000/ABCDE
PLANNING DECISIONS
Week ending 18th September 2026 – none listed
Week ending 25th September 2026
26/00475/HOUSE Southminster
Addition of one-and-a-half storey rear extension, Single-storey side extension, removal of large, rear box dormer and addition of single rear dormer.
7 Cripplegate Southminster Essex CM0 7DW
(UPRN – 100090566896)
APPROVE
Week ending 2nd October 2026
26/00531/HOUSE Southminster
Garage conversion, new front porch and minor internal changes.
25 Kings Road Southminster Essex CM0 7EJ
(UPRN – 100090567244)
APPROVE
Week ending 9th October 2026 – none listed
FULL COUNCIL
202/26/27 Finance Matters
(a) To note payments made since the last meeting
(b) To receive and approve the budget status at 30th September 2026
(c) To receive and approve the Bank Reconciliations at 30th September 2026
(d) To receive and approve Ear Marked Reserves
To discuss and pass any resolution as necessary.
203/26/27 Supplementary Estimates, Virements, Procurements Exemption and use of reserves.
(a) Supplementary Estimates
(b) Virements
(c) Procurement Exemption
(d) Use of Reserves
To discuss and pass any resolution as necessary.
204/26/27 Annual Governance and Accountability Return 2025/2026
To consider the final external auditor report and decide what, if any, action is required.
205/26/27 Council memberships/affiliations
To review and consider membership/affiliation offers from:
• Essex Association of Local Councils £617.39/National Association of Local Councils £306.76; and
• CouncilWise £500.00pa. Current offer: £250.00 for the second half of the financial year.
206/26/27 Community Hall 2 rent review
To review rent for Community Hall 2 with effect from 1st January 2027, not to be less than that payable in 2026 (£960pm).
207/26/27 King George V Memorial Field trees overhanging football pitch
To consider quotes for the cutting back of trees overhanging the football pitch. Via Southminster United FC, a referee has reported that trees overhanging the pitch are becoming more of an issue. Southminster United FC report that this could impact games if the leagues decide the pitch is unfit for use due to this.
208/26/27 Hedgecutter for Parish Warden use
To review quotes for a hedgecutter for Parish Warden use.
209/26/27 Casual assistance for Parish Warden
To consider casual/ad hoc assistance for the Parish Warden when performing tasks which pose a particular health & safety risk, eg working at height.
210/26/27 Strategic Development Committee update: Cllr Cleary
211/26/27 War Memorial update: Cllr Monks
212/26/27 Remembrance Sunday update: Cllr Monks
213/26/27 Signage at King George V Memorial Field: Cllr Monks
214/26/27 District Cllrs’ Reports: Cllr Fluker, Cllr Pratt
215/26/27 Business by reason of special circumstances considered by the Chairperson to be urgent
216/26/27 Clerk’s Report
217/26/27 Public Session – opportunity for members of public to speak on items of mutual interest
218/26/27 Date of the next meeting: Monday 16th November 2026 at 7pm
219/26/27 Exclusion of Press and Public
To resolve that under Section 100A(4) of The Local Government Act 1972, the press and public should now be excluded from the meeting for the following item on the grounds that it involves the likely disclosure of exempt information relating to the financial or business affairs of any particular person.
220/26/27 Review of Parish Warden and Parish Cleaner hourly rates for 2027
To discuss and pass any resolution as necessary.
221/26/27 Close of Meeting
To close the meeting after considering all matters on the agenda.